I hear excuses all the time about ‘time’. ‘I didn’t have time to do it’ or ‘time got the better of me‘ or ‘I ran out of time‘ are some of the more common ones. Blah blah blah.

What a crock! We’re all granted with the same 86,400 seconds in a day and 168 hours in a week. Not one more not one less.

You can’t manage time you can only utilize time in the best possible way. So it’s not how much time we have but how we use our time. You see it’s never about ‘the time’ it is always about the priorities at the moment. Have you ever noticed that when you’re about to go on holidays you are super efficient. Stuff just get’s done. Have you noticed when you don’t have a pressing deadline you sort of meander through the day?

It’s just human nature to ‘fill the available time with what work we have to do’. The old adage if you want something done give it to a busy person is so true. I recognized many years ago I needed to develop systems to stop wasting time and be super efficient with my time. Here are my top 19 ways to be super efficient and get more done in my valuable time available.

  1. I define my top 3 things that are the highest dollar productive activities and just do those
  2. I think of my week as 14 halves and block time out for 3-4 hours at a time
  3. It’s my diary (no one else’s) so I manage it – I block time out for holidays, trips, conferences, golf etc 12 months in advance and work around that. I do not let people encroach on my time when I don’t want them to. My assistant manages my diary but there are rules
  4. I get rid of toxic relationships – massive time and energy wasters
  5. I work to feel good about myself – health, fitness, clothing – makes me more efficient
  6. I deal with emails quickly – no scroll bar and everything replied to same day
  7. I turn off all email/text/Facebook reminders – the annoying buzz or sound that tells you something has arrived. I am not going to let a device tell me when to look at it
  8. I don’t return phone calls and play telephone tag – what a waste of time
  9. I book telephone appointments with almost everyone
  10. I always always call the person at the allotted time booked – back to no. 3 – no one is good as me. Someone said to me yesterday “I could set my clock to your call”
  11. I have phone meetings before face to face meetings – I am not going to do a face to face for 1 hour when 15 mins on the phone might have done
  12. I do stand up meetings – people get too comfortable sitting down
  13. I have a meeting agenda for every meeting – typically starting with ‘what would you like to achieve out of today’s meeting
  14. I tell them (clients/team etc) what they need to know not everything I know – when the agenda is complete it’s complete. Meeting over.
  15. I qualify prospects / alliances and other relationships on the phone first before meetings
  16. I use a driver service, airport lounges (eat before getting on plane) and Dictaphone technology
  17. I do not do administration work or anything else that is not within my top 3 (point 1)
  18. I focus on one thing at a time – multitasking is a load of rubbish
  19. I have self imposed deadlines on everything. Always working towards a finite time for the task.

And in case you are wondering I write every word of this blog. I write every presentation slide and every word in a book/report/article. Leveraged marketing falls into one of my top 3 highest dollar productive activities.

The video below sums up how I feel about time.

 
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